Minutes of October Board Meeting

YAA Board Meeting Oct. 1, 2014

Attending: Ryan Cote ’92, Larry Davis ’66, Tony Fortin ’77, Carrie Logan ’96, Kate Barker Shub ’98, Jason Sulham ’95, Liz Reed Porter ’00, Christie Harriman ’74, Ben Soule, and guest: Antonia Finne Pelletier ‘88

Absent: Bonnie Faulkner ’77, Sean Gallivan ’94, Susan Patchell Harlow ’89, Ben McNaboe ’11, Kristin Dennison Miles ’93, Janice Chaisson Seabury ’65. Ex Officio: Andrew Dolloff, David Ray, Ted Hall

Minutes from meeting Approved Unanimously

Treasurer’s report: Delivered by Larry Davis, Treasurer
- $9,439.75 balance
- Unanimously accepted

Principal’s Report: Delivered by Ben Soule
- Maine Supreme Court holding a session at YPAC on October 9
- Field hockey having a banner year
- New superintendent – Andrew Dolloff

Nominating Committee: Delivered by Ben Soule
- 3 board members have terms ending in June
- Names to Kristen Dennison-Miles

Program Committee: Delivered by Ben Soule
- Film is in the editing process
- Issues with access to the Final Cut program
- Katie Brown did a marvelous job on the garden
- Golf Scramble went pretty well, but fell short of capacity. Sponsorships were the same. Revenue was on par with previous years.
- Larry Davis suggests raising the hole sponsor level. Remained at $100 since inaugural. Larry and Tony suggested raising it to $150
- Ryan and Larry also suggested sponsorship levels: Blue and White levels.
- Offer line item sponsorships i.e. carts, reception, breakfast, prizes…
- Ryan Cote relayed that he is hearing people would prefer Toddy Brook which is considered more of a Yarmouth course.

Clam Festival: Delivered by Ben Soule
- Tent looked great.
- Yearbooks were a huge hit, especially having the complete set.

Homecoming: Delivered by Carrie Logan
- 20-30 alumni attended
- Great meal from the boosters
- Great mix of Alums
- Need seating for meal next year
- Several pictures showed up on Facebook
- Need a donation ask
- Pat’s Pizza night – get a cut of proceeds from sales
- Need a happy hour for alums
- Perhaps get a Saturday afternoon game for football
- Convene a homecoming committee in the spring

Communications: Delivered by Jason Sulham
- Great response and open rate for Summer newsletter
- Will submit report for the bounce backs
- Next newsletter for end of November
- Share a infographic of where the last newsletter was opened
- LinkedIn group
- Aric Walton suggested 2-3 quick profiles on the Facebook page
- Larry Davis suggested sending someone to reunions to capture a picture and a report
- Promote using Yarmouth banner for group pictures at weddings and other events
- Matt Greenleaf for profile

YAA at 10 years of Age
- Tabling discussion of mission to next meeting
- Ben Soule suggested forming a committee to revise mission statement
- Several members suggested selling YAA branded clothing for purchase at events and online

Hockey Tournament
Request from alumni to pay a higher fee one year in order to buy jerseys.

Motion to Adjourn Accepted @ 8:45 pm

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